Privacy Policy

Enacted March 1, 2018
Revised July 1, 2019

PTS Japan K.K.
Managing Director: Kenshou Kojima

Regarding the protection of all personal information handled by our company, we fully recognize our social mission, protect the rights of the individual, and comply with laws and regulations related to personal information. In addition, we will build a personal information protection management system to embody the policies shown below, and continuously improve it while always recognizing the latest trends in IT technology, changes in social demands, changes in the business environment, etc. We hereby declare that we will work company wide.。

a) Personal information shall be acquired, used, and provided only to the extent necessary for our legitimate business execution in consulting business, procurement / purchasing business, recruitment / dispatch business, employment of employees, and personnel management. However, we will not handle personal information beyond the scope necessary to achieve the specified purpose of use (use for other purposes). In addition, we will take measures to prevent unintended use.
b) We will comply with laws and regulations regarding the protection of personal information, guidelines set by the government, and other norms.
c) For risks such as leakage, loss, and damage of personal information, inject management resources that match the actual situation of the business to prevent it by taking reasonable safety measures, and continuously improve the personal information security system. I will. In addition, if it is determined that there is a problem with the protection of personal information, we will promptly take corrective measures.
d) We will respond promptly, honestly, and appropriately to complaints and consultations regarding the handling of personal information.
e) The personal information protection management system will be reviewed in a timely and appropriate manner in consideration of changes in the environment surrounding the Company, and continuous improvement will be promoted.

Inquiry

For inquiries regarding personal information protection policy, please contact the following window.

PTS Japan Co., Ltd. Personal information inquiry window
6th floor, Meisan Takahama Building, 2-12-23 Konan, Minato-ku, Tokyo 108-0075

Email address: TEL: 050-5533-0900 (Reception hours 9: 00-18: 00 *)
* Saturdays, Sundays, national holidays, and year-end and New Year holidays will be handled on the next business day or later.

Handling of personal information

Purpose of use of personal information handled by our company.

1) Prior to obtaining the purpose of use of personal information (including those by homepage or e-mail) obtained directly from the person in writing, the personal information will be clearly stated to the person in writing.

2) Purpose of use of personal information acquired by methods other than the preceding paragraph.
Classification

Classification	Purpose of Use
Business partner information	To confirm order details (communication records, etc.)
Personal information entrusted to us by our customers in connection with the entrustment of business	To properly carry out the entrusted business

Dissemination of matters related to retained personal data

Regarding the retained personal data held by the Company, notification of the purpose of use, disclosure, correction, addition or deletion, suspension of use, erasure and suspension of provision to third parties from the person or his / her agent Requests (hereinafter referred to as “requests for disclosure, etc.”) will be handled as follows.

a) Name of business
PTS Japan Co., Ltd.

b) Personal information protection manager
Administrator name: Sachiko Susa
Affiliation department: Internal management department
Contact: Email address: TEL: 050-5533-0900

c) Purpose of use of all retained personal data

Classification	Purpose of use
Business partner information	To confirm order details (communication records, etc.)
Our employee information	For personnel labor management, business management, health management, security management of employees
Recruitment applicant information to our company	For contacting recruitment applicants and managing our recruitment business
Specific personal information	To use stipulated in the Number Law

d) Where to make complaints regarding the handling of retained personal data
PTS Japan Co., Ltd. Personal information inquiry window
6th floor, Meisan Takahama Building, 2-12-23 Konan, Minato-ku, Tokyo 108-0075
Email address: TEL: 050-5533-0900 (Reception hours 9: 00-18: 00 *)
* Saturdays, Sundays, national holidays, and year-end and New Year holidays will be handled on the next business day or later.

e) Authorized personal information protection organization
Currently, there are no authorized personal information protection organizations to which we belong.

f) Procedures for responding to requests for disclosure of retained personal data, etc.

1) Request for disclosure, etc.

i) For requests for disclosure, etc., please contact the above personal information inquiry section.

2) Procedures for requesting disclosure, etc.

i) After accepting your request, we will mail you the prescribed invoice form “Invoice for Disclosure of Retained Personal Data” to be used by us.

ii) The above personal information inquiry clerk will provide the completed invoice, documents confirming that you are an agent if requested by an agent, and postal exchange for the fee (only for notification of purpose of use and request for disclosure). Please mail to.

iii) After receiving the above invoice, inquire about 2 items (e.g., phone number and date of birth) of the personal information registered with us to verify your identity. Let me do it.

iv) As a rule, we will reply to you in writing (by mail).

3) If requested by an agent, materials to confirm that you are an agent
If the person requesting disclosure, etc. is an agent, please enclose the material certifying that you are the agent and the material certifying yourself. The registered domicile information included in each material should be up to the prefecture, and the information after that should be blacked out. In addition, please send each material without personal number, or process all digits with black ink.

i. Documents that prove that you are an agent.

Power of attorney (original)
A copy of either.
Family register copy
Resident’s card (with relations)
Other official documents that can confirm the legal representative right.
One copy.
Certificate of registration regarding guardianship registration, etc.
Other official documents that can confirm the legal representative right.

ii. Documents that prove the agent himself
• Driver’s license
• passport
• Health insurance insured card
• Resident’s card

4) Fee for requesting notification or disclosure of purpose of use
1000 yen per purchase
(Please enclose the postal exchange with the invoice you send.)